PUBLICATION SCHEME
The following records are held by Berkhamsted Town Council and
copies can be obtained from the Clerk to the Town Council, Mr.
C.R. Westwood who will be responsible for maintaining the scheme.
This publication Scheme specifies classes of Information that
the Town Council publishes or is able to publish on request.
All documents are available as Text documents and can be
photocopied with the exception of those marked with an asterisk
which are in leaflet or brochure format.
The following charges will apply:
A4 copies
10p per page
A3 copies
20p per page
All postage and packing costs.
Circulars
and Newsletters free of charge unless
otherwise shown on the copy.
Only one
copy of each document requested will be supplied upon request.
Agendas and minutes of meetings are provided free of charge
and are published on Town Council notice boards and on the web
site at www.berkhamsted.gov.uk.
INTERNAL
PRACTICE & PROCEDURE
Minutes of Council, Committees and sub-Committees last 2
years only.
Standing Orders
Financial Regulations
Report to Annual Town Meeting
Agendas and supporting papers for Council, Committee and
sub-committee meetings
limited in each case to the forthcoming/immediate meeting.
Aims & Objectives of Committees and Office staff .
Committee and sub-committee membership
Representation on outside bodies
CODE OF CONDUCT
Members' Declaration of Acceptance of Office
Members' Register of Interests
Register of Members' Interests book *
PERIODIC ELECTORAL
REVIEW
Information relating to the last Periodic Electoral Review of
the Council Area
Information relating to the latest boundary review of the Council
area.
Elected Councillors and the Wards they represent
EMPLOYMENT
PRACTICE & PROCEDURE
Terms & conditions of employment (contracts)
Job descriptions
Person specifications
Staffing Structure
(Personal records e.g. Employment Contracts and sickness records
are excluded under the data Protection Act 1998).
PLANNING DOCUMENTS
Responses to applications
Town Plan *
Exclusions Copies of Planning consultations, the Development
Plan, Structure Plan, Local Plan and Rights of Way/Footpath maps,
all of which are available from the local planning and/or highway
Authority respectively).
AUDIT & ACCOUNTS
Annual return to Auditor last financial year only.
Auditors annual report (external & internal) last financial
year only.
All financial records e.g. Bank Statements from all accounts,
receipt books, cash book, investment certificates last
financial year only
Precept request last financial year only.
VAT records last financial year only
Fixed asset Register
Risk assessments
Grants made to Local Organisations
Financial Standing Orders and Regulations
Register/file of Members' allowances
Exclusions all commercially sensitive information e.g.
quotations and tenders, loan documentation and Insurance
Policies.
DEVELOPMENT/IMPLEMENTATION OF POLICY
Policy Statements issued by the Council
Responses to consultation papers
Analysis of responses received to public consultations by the
Council.
Complaints handling procedure
COUNCIL
CIRCULARS/NEWSLETTERS
Town guide *
Town Centre Leaflet *
Heritage Walk leaflet *
Newsletter latest edition of Your Voice. *
ALLOTMENTS
Plans/maps
Standard Tenancy agreements
Applications for Sheds/Greenhouse/Water supply.
(Individual agreements and the Tenants' Register are excluded)
The documents can be viewed at the
Town Council Office which is normally open from 9 am to 5 pm
Monday to Thursday and 9 am to 4 pm on Friday.
Closed on Bank Holidays.
C.R. Westwood
Clerk to the Town Council.
